Re: Veeqo opportunity
Applicant and Candidate Privacy Policy
What is the purpose of this document?
Veeqo is a "controller" in relation to personal data. This means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for.
Data protection principles
We will comply with data protection law and principles, which means that your data will be:
- Used lawfully, fairly and in a transparent way.
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
- Relevant to the purposes we have told you about and limited only to those purposes.
- Accurate and kept up to date.
- Kept only as long as necessary for the purposes we have told you about.
- Kept securely.
This policy explains:
- What information we collect during our application and recruitment process and why we collect it;
- How we use that information; and
- How to access and update that information.
Your use of Veeqo services is governed by any applicable terms and our general Privacy Policy.
This policy covers the information you share with us and/or which may be acquired or produced by Veeqo, its subsidiaries and its affiliates during the application or recruitment process including:
- Your name, address, email address, telephone number and other contact information;
- Your resume or CV, cover letter, previous and/or relevant work experience or other experience, education, transcripts, or other information you provide to us in support of an application and/or the application and recruitment process;
- Information from interviews and phone-screenings you may have, if any;
- Details of the type of employment you are or may be looking for, current and/or desired salary and other terms relating to compensation and benefits packages, willingness to relocate, or other job preferences;
Details of how you heard about the position you are applying for;
Reference information and/or information received from background checks (where applicable), including information provided by third parties;
- Information relating to any previous applications you may have made to Veeqo and/or any previous employment history with Veeqo;
- Information about your educational and professional background from publicly available sources, including online, that we believe is relevant to your application or a potential future application (e.g. your LinkedIn profile); and/or
- Information related to any assessment you may take as part of the interview screening process.
Your information will be used by Veeqo for the purposes of carrying out its application and recruitment process which includes:
- Assessing your skills, qualifications and interests against our career opportunities;
- Verifying your information and carrying out reference checks and/or conducting background checks (where applicable) if you are offered a job;
- Communications with you about the recruitment process and/or your application(s), including, in appropriate cases, informing you of other potential career opportunities at Veeqo;
- Creating and/or submitting reports as required under any local laws and/or regulations, where applicable;
- Where requested by you, assisting you with obtaining an immigration visa or work permit where required;
- Making improvements to Veeqo’s application and/or recruitment process including improving diversity in recruitment practices;
- Complying with applicable laws, regulations, legal processes or enforceable governmental requests; and/or
- Proactively conducting research about your educational and professional background and skills and contacting you if we think you would be suitable for a role with us.
We will also use your information to protect the rights and property of Veeqo, our users, applicants, candidates, employees or the public as required or permitted by law.
We collect and process your information where it is necessary in order to take steps, at your request, prior to our potentially entering into a contract of employment with you.
We may also seek your consent to process your personal information in specific circumstances or process it where necessary to comply with a legal obligation or for purposes connected to legal claims. If we use your information to improve our application or recruitment process, we do so on the basis that it is in our legitimate interests to ensure we recruit the best possible candidates.
Legal basis for processing candidate data
We process candidate data due to legitimate interest. Legitimate interest is relevant when a business uses data in ways that:
-A candidate would reasonably expect us to
-Has minimal impact on privacy and
-There is a compelling justification
The information we collect enables us to contact and evaluate a candidate for recruitment purposes.
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Type of Data
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Legal Basis
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Reason
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Name, Address, Phone and other contact information
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Legitimate Interest
Consent
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We require this information to contact you about the position applied for or other suitable roles
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CV, cover letter and other application documents provided
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Legitimate Interest
Consent
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This data allows us to assess if your experience is relevant for the role
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Notes from screening calls or interviews if you attend any
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Legitimate Interest
Consent
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This information supports the recruitment process, allowing hiring managers to review performance. Holding interview notes also ensures we can prove fairness and equality both internally or if any claim of discrimination were made.
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Type of employment, desired salary, location, job preferences and other data relating to a candidates preferences
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Legitimate Interest
Consent
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This data allows us to assess if the role meets the candidate and business needs. It also supports us considering alternative roles that may match a candidate's preferences.
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Reference and background information
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Legitimate Interest
Consent
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Holding this data allows us to verify employment and performance history in previous roles. If required a background check may be appropriate for protecting the business. Consent will always be sought.
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Information relating to previous applications or previous employment with Veeqo
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Legitimate Interest
Consent
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The information allows us to assess suitability for the role by referring to previous applications and or interviews/employment.
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Information from public sources relating to your education or professional background
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Legitimate Interest
Consent
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The data allows us to verify the information provided during the application and further assess suitability for the role.
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Information related to any assessment you may take part in as part of the interview process
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Legitimate Interest
Consent
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This data supports the application and the decision we make around hiring an individual. This could be a presentation, a scoring matrix or other assessment.
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- If you have been referred for a job at Veeqo by a current Veeqo employee, with your consent, we may inform that employee about the progress of your application and let the Veeqo employee know the outcome of the process. In some cases, if it is identified that you have attended the same university/school or shared the same previous employer during the same period as a current Veeqo employee we may consult with that employee for feedback on you.
- Veeqo may also use service providers acting on Veeqo’s behalf to perform some of the services described above including for the purposes of the verification / background checks. These service providers may be located outside the country in which you live or the country where the position you have applied for is located.
- Veeqo may sometimes be required to disclose your information to external third parties such as to local labour authorities, courts and tribunals, regulatory bodies and/or law enforcement agencies for the purpose of complying with applicable laws and regulations, or in response to legal process.
- We will also share your personal information with other third parties if we have your consent (for example if you have given us permission to contact your referees), or to detect, prevent or otherwise address fraud, security or technical issues, or to protect against harm to the rights, property or safety of Veeqo, our users, applicants, candidates, employees or the public or as otherwise required by law.
- It is your responsibility to obtain consent from referees before providing their personal information to Veeqo.
- Veeqo operates globally, which means your information may be stored and processed outside of the country or region where it was originally collected including in the United States. In some of these countries, you may have fewer rights in respect of your information than you do in your country of residence. Regardless of where your information is processed, we apply the same protections described in this policy. We also comply with certain legal frameworks relating to the transfer of data, such as the European frameworks described below. The European Commission has determined that certain countries outside of the European Economic Area (EEA) adequately protect personal data. You can review current European Commission adequacy decisions on the Commission website. To transfer data from the EEA to other countries, such as the United States, we comply with legal frameworks that establish an equivalent level of protection with EU law.
- Model contract clauses. The European Commission has approved the use of model contract clauses as a means of ensuring adequate protection when transferring data outside of the EEA. By incorporating model contract clauses into a contract established between the parties transferring data, personal data is considered protected when transferred outside the EEA or the UK to countries which are not covered by an adequacy decision. We rely on these model contract clauses for data transfers.
Veeqo takes appropriate steps to protect information about you that is collected, processed, and stored as part of the application and recruitment process.
If you apply for a job at Veeqo and your application is unsuccessful (or you withdraw from the process or decline our offer), Veeqo will retain your information for a period of 2 years after we have communicated to you our decision about whether to appoint you to the role. We retain this information for various reasons, including in case we face a legal challenge in respect of a recruitment decision, to consider you for other current or future jobs at Veeqo and to help us better understand, analyze and improve our recruitment processes.
If you do not want us to retain your information for consideration for other roles, or want us to update it, please contact careers@veeqo.com Please note, however, that we may retain some information if required by law or as necessary to protect ourselves from legal claims.
Right to Withdraw
In certain countries, you may have certain rights under data protection law. This may include the right to request access or to update or review your information, request that it be deleted or anonymized, or object to or restrict Veeqo using it for certain purposes.
If you wish to exercise a right of access please contact gdpr@veeqo.com We will respond to any requests in accordance with applicable law, and so there may be circumstances where we are not able to comply with your request. Depending on your country of residence, you may also raise any questions or concerns you have regarding your personal information with your local data protection authority.
If you have any questions about this privacy notice or how we handle your personal information, please contact the us on gdpr@veeqo.com. You have the right to make a complaint at any time to the Information Commissioner's Office (ICO) who is responsible for data protection issues in the UK.